21018 Madison County Fuel System Upgrade Sheriff Department #13760
Prebid Date7/25/23 2:00pm
Bid Date8/3/23 2:00pm
Company & Contacts
Notice is hereby given that sealed bids will be received for the project named below by the
Madison County Board of Supervisors, Madison County, Mississippi until 2:00 P.M. on
Thursday, August 3, 2023, and then publicly opened and read aloud. Single stipulated sum bids
will be received for all work required by the contract documents in accordance with the
Instructions to Bidders.
Bids may be submitted by either of the following methods:
1. Electronic Bids will be accepted until 2:00 P.M. on Thursday August 3, 2023, by electronic
submission as a PDF file at http://www.madison-co.com/bids. Each bidder submitting a bid
electronically shall include its Certificate of Responsibility Number and a signed copy of
Madison County's bid sheet as part of its PDF bid submittal. Any electronic PDF bid that does
not include the bidder's Certificate of Responsibility Number shall not be considered.
2. Sealed bids will be received until 2:00 P.M. on Thursday, August 3 2023, at the Madison
County Chancery Clerk's Office, Rooms 225-228,125 West North Street, Canton, MS 39046. All
sealed bids submitted to Chancery Clerk's office shall be marked on the outside face of the
envelope "Bid: Madison County Fuel System Upgrade Sheriff Department and shall have the
bidder's Certificate of Responsibility Number written on the outside of the envelope. If any
envelope is not so marked, said bid shall not be opened or considered.
Sealed bids must be delivered in a sealed envelope marked plainly on the outside of the
envelope with the following: Madison County Board of Supervisors Madison County Fuel
System Upgrade Sheriff Department 125 West North Street, Canton, Mississippi 39046. In
addition, the envelope shall list the bidders Company Name, Company Address and the
Certificate of Responsibility. Envelopes not so marked will not be opened.
Contract Documents consisting of Plans and Specifications Entitled:
Madison County Board of Supervisors
Madison County Fuel System Upgrade Sheriff Department
Bid information will be listed under http://www.madison-co.com/bids.
Bid documents are being made available via paper copy or digital pdf. Plan holders are required
All plan holders are required to have a valid email address for registration. No partial set of
Documents will be issued. For any questions relating to the electronic submission process,
please contact Kesha Jackson, Purchasing Clerk at 601-855-5534.
A Pre-Bid conference will be on-site at 2:00 P.M., on Tuesday July 25, 2023.
Bids shall be submitted only upon the blank bid forms provided with the Specifications and must
be accompanied by Bid Security in the form of Certified Check or acceptable Bid Bond in the
amount equal to at least five percent (5%) of the Base Bid; such security to be forfeited as
liquidated damages, not penalty, by any bidder who fails to carry out the terms of the bid,
execute a contract and post-Performance and Payment Bonds in the form and amount within
the time specified. The Bid Bond, if used, shall be payable to the Owner.
Bids must be received on or before the scheduled time for opening of bids.
All bids submitted in excess of $50,000 by a Prime or Subcontractor to do any erection, building,
construction, repair, maintenance, or related work must be in compliance with and subject to
Sections 31-3-15 and 31-3-21 of the Mississippi Code of 1972 as annotated and amended, and
in all case law pertaining thereto.
The Owner reserves the right to waive any irregularities, Madison County Board of Supervisors
have the right to reject any and all bids.
Madison County Board of Supervisors
125 West North Street
Canton, Mississippi 39046
JH&H Architects, Planners, Interiors PA
1047 Flowood Drive
Flowood, Mississippi 39232-9533
Phone: (601) 948-4601
Fax: (601) 352-6200
DATES OF PUBLICATION:
July 6, 2023
July 13, 2023